Re-assign a workflow task that is not assigned to you

Requirement

Allow certain users to re-assign workflow tasks in SharePoint.

Challenge

SharePoint by default only allows the assignee to re-assign the task. If you try to re-assign a task that is not assigned to you, you get the following message:

Task update was not accepted. To edit a task associated with a workflow task process, you must be the person to whom the task is currently assigned.

Solution

To overwrite this behaviour:

  1. Open SharePoint Designer
  2. Open the Workflow you wish to modify.
  3. On the step where you start the workflow task ‘Start <workflow task name> process on Current Item with…’, right click on the task name.
  4. Select Properties and look for the attribute TaskProcessOwner.
  5. Click on the ‘‘ button to select a group or specific user.
  6. You may wish to create a SharePoint group specifically for this purpose. All members of this group will have permissions to re-assign tasks that are assigned to other people.

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2 Responses to “Re-assign a workflow task that is not assigned to you”

  1. JP July 7, 2015 at 1:30 am #

    Useful, thanks!

  2. Vikas May 5, 2017 at 3:11 am #

    Thank you, saved lot of time!

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